Hospital Partnerships
Can funding be passed on by the applicants to partner institutions?

German applicants are not allowed to pass funding on to other organisations. The German partner is the contracting partner and as such is responsible for handling the project's finances.

Can I do an internship, a clinical traineeship or a practical year as part of the hospital partnerships?

No, because the Hospital Partnerships initiative is intended to support long-term partnerships between German health-sector organisations and partners in low and middle-income countries. If you are interested in a university partnership, a training seminar, a clinical traineeship or a practical year, you may find a source of funding through the Partnerships for the Health Sector in Developing Countries (PAGEL) programme of the German Academic Exchange Service (DAAD). Information about the programme is available here.

Can vouchers for costs be submitted at a later date?

Older vouchers can be submitted at the end of the project along with the final accounts. However, the costs must have been incurred during the term of the agreement.

Can we apply for funding to cover personnel costs?

We support your voluntary work. Funding cannot be awarded to cover personnel costs. To a very limited extent, fees (not salaries) paid to third parties for preparing and holding training seminars may be included in the accounts under 'Training costs'. In such cases, the German partner must sign a contract with the third-party institution. GIZ will then able to reimburse payments for such services, after the invoice has been paid by the German partner. GIZ does not make direct payments to third parties.

Does the financial plan have to include costs that are borne by the recipient itself?

No, the financial plan refers only to the funding for which you are applying. Information about your own financing may be provided in the project application in the section entitled 'Your inputs'.

Does the initiative include health insurance for project staff members moving to another country?

Insurance for project staff moving to other countries is the responsibility of the funding recipient and should be discussed with the German project manager responsible. A traveler's health insurance is billable, if taken into account in the financial plan.

For what purposes can funding be sought?

We support your voluntary work. You can apply to our programme for funding for project trips, training costs, materials and equipment, and administrative costs. Personnel costs, basic construction measures and research projects are not eligible for funding. A detailed overview of the costs that may be covered by our funding programme is available here.

How can I apply for funding?

Your application must be submitted via our online application portal. All the documents you need for your application are available in the application portal. Be sure to keep to the formats provided. You will find detailed instructions on how to apply here. Please note that the documents required may change from one round to the next, so please be sure to use the latest versions available from the application portal.

How is the Hospital Partnerships initiative financed?

The initiative is funded and supported by BMZ and the Else Kröner-Fresenius Foundation. It receives technical support from the German Federal Ministry of Health (BMG) and the World Health Organization (WHO). The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is responsible for implementing the initiative.

How much funding is awarded to projects?

Partnership projects may be awarded up to EUR 50,000 for a maximum period of two years.

I have submitted an application. When will I hear if my project has been selected for funding?

Information about the progress of applications after they have been submitted is available here. This process may take a long time. We therefore ask you not to contact us with questions about your application. All the projects will be notified simultaneously and in writing by e-mail. We are not able to answer telephone enquiries.

In which countries is the Hospital Partnerships initiative active?

The funding programme University and Hospital Partnerships in Africa promotes health partnerships in sub-Saharan Africa, while the Health Partnerships – Global programme operates worldwide in low and middle-income countries, according to the OECD DAC criteria. You will find a list of our partnership projects here.

Is it possible to book flights before the agreement comes into force?

Flights can be booked before the agreement comes into force, but the costs can be reimbursed only if the journey takes place within the term of the agreement (date on voucher).

Is it possible to receive funding from several programmes simultaneously?

Yes, several projects may be funded simultaneously within one long-term partnership between two or more organisations. However, the projects must be clearly separated, i.e. their objectives and the measures to be applied must not overlap. Please be sure to indicate in your application any other sources of funding so that duplication can be avoided.

Is the promotional funding disbursed at the beginning of the project, or does the recipient have to make payments first and then get reimbursed?

Once the agreement has been signed, the recipient has to submit a schedule of funding requirements showing how the approved budget is allocated to each budget line and month, for the entire period. This schedule can be used as a basis for requesting advance payments, for which accounts must be submitted after four months at the latest, including vouchers and evidence of how the funding has been used.

Is there a thematic focus?

At present the funding programme is not restricted to a specific topic. However, future rounds of funding may have a thematic focus. You can always find the requirements for the next round of applications on our website.

Is there a way of interacting and networking with other project participants?

There are regular meetings with the project participants for sharing information and networking. In our calendar of events you can see when the next meeting is scheduled. All the partners invited to the events will receive information in advance by e-mail.

As a member of the global ESTHER Alliance we are happy to support you in networking with partner institutions in ways that go beyond the initiative. You will find an overview of the partnership projects of ESTHER members here. You are welcome to contact us if you have any questions.

My application is not yet complete. Can the deadline for applications be extended?
No, we can only accept applications that are submitted through our application portal before the deadline for applications. If the deadline has already passed, we will look forward to receiving your application in the next funding round.
My health institution/partner already receives funding for a different hospital partnership project. Can we still apply for funding for our project idea?

Yes, several projects may be funded simultaneously within one long-term partnership between two or more organisations. However, the projects must be clearly separated, i.e. their objectives and the measures to be applied must not overlap. The German partner should be sure to indicate this in the application so as to avoid duplication.

The partnership project is active at several locations in the partner country. Can several sites be included in the project?

If the project partner is active at several locations within one country, several sites can be included in the project. Here it is important that the various sites are all linked to the same project. Your application should mention the inclusion of several sites and specify what activities are to be carried out at each one.

We are a health facility but we don't have a partner. Can we apply for funding?

Our funding programme requires that you already have a partner for your joint project. You are welcome to contact us directly and we will advise you on possible partnerships. Our programme also funds new partnerships.

What does the initiative aim to achieve?

Through its funding programmes, the initiative assists new and established partnership projects with networking, expert exchanges, capacity building and quality assurance. By training specialists, conducting applied research and strengthening the health care infrastructure, we are helping to optimise health care provision in our partner countries. Our partnerships are an effective way of enabling knowledge transfer between health professionals and promoting health facilities in the long term. The hospital partnerships use peer-to-peer learning approaches and work with their partners on an equal footing. In this way, goals and approaches are developed jointly, decisions are taken together, and open communication channels are established. We value transparency, sustainability and efforts to promote gender equality and people with disabilities.

What funding options does the initiative offer?

The initiative currently offers two funding programmes entitled University and Hospital Partnerships in Africa and Health Partnerships – Global. Our website provides information about the requirements and options of the two funding programmes.

What is the objective of the Health Partnerships – Global funding programme?

The programme aims to foster sustainable partnerships for the long term that help strengthen health systems. The partnerships encourage the exchange of knowledge in order to improve health services in the partner organisations in low and middle-income countries.

What other funding options are available?

Besides the Hospital Partnerships Initiative’s two funding programmes, Health Partnerships – Global and University and Hospital Partnerships in Africa, the German Federal Ministry for Economic Cooperation and Development (BMZ) also finances the PAGEL programme of the German Academic Exchange Service (DAAD), which provides funding for health partnerships around the world. You can find information about the PAGEL programme here. Altogether, the three programmes cover a broad range of potential partners, topics and regions.

What should I do if my documents are larger than the permitted size?
If your forms exceed the size permitted by the application portal, you can compress them using a PDF converter (e.g. free pdf convert) to the permitted size. When scanning documents, you can also select a lower resolution to avoid exceeding the defined capacity.
When can we start working on planning and realising the project?

It can take up to eight months from the submission of your application to the conclusion of an agreement. It therefore makes sense to wait until the agreement and the final data are available before beginning any detailed planning and implementation. Please note that it is not possible to cover any costs incurred prior to the start of the project as defined in the agreement.

When does the next round of funding start?

Invitations to apply to the funding programme Health Partnerships – Global are issued twice a year. Subscribe to our newsletter in order to receive information about the start of the next round of applications. Information about the current round of applications can also be found on our website.

Which is the best funding programme for me?

The initiative currently offers two funding programmes: University and Hospital Partnerships in Africa and Health Partnerships – Global. Health Partnerships – Global funds new and existing partnerships anywhere in the world between organisations on a variety of health-related topics. University and Hospital Partnerships in Africa supports established partnerships with clinics and hospitals in Africa, with a regularly changing topical focus.

Who can apply for funding?

For the programme University and Hospital Partnerships in Africa, application is open to German public-sector health facilities, federal institutions and research institutes. In the case of Health Partnerships – Global, German public-sector health facilities and public-benefit organisations active in the area of health (e.g. associations) can apply.

Who can be a partner in the partner country?

Healthcare institutions serving the public in countries that count as low and middle-income countries according to OECD DAC criteria. This includes university hospitals, other hospitals, medical training institutions, health centres and non-governmental organisations that provide public health services.

Who is eligible for funding?

The Health Partnerships – Global programme accepts applications from German public-sector health facilities, such as university hospitals, other hospitals and public-benefit organisations in the health sector, such as associations, and their partners. The German partner is the official applicant and, if the application is successful, also the contracting partner for the funding.

Health Partnerships – Global
How far in advance must requests for money be submitted if we need to take cash into the partner country?

The period between the request and receipt of an advance payment is roughly two to three weeks. GIZ cannot assume any responsibility for cash taken into the partner country.

How much detail is required in the financial plan?

Please make your financial plan as detailed as possible. If, for example, your project includes several seminars, please also mention that teaching materials will be needed for the number of seminars indicated.

I have difficulties communicating with my German/foreign partner. How can I get support?

Communication problems can occur sometimes in any partnership. Try to describe what you expect from the partnership as precisely as possible at the outset, and develop concepts together that you can use for achieving your objectives. We will be happy to advise both parties. Please feel free to contact us.

Is it possible to obtain follow-on funding?

In general it is possible to obtain follow-on funding, but this depends on the allocation of funds from the German Federal Ministry for Economic Cooperation and Development (BMZ).

Is it possible to obtain follow-on funding?

Yes, follow-on funding is possible after the first project term, but you will have to submit a new application for funding. The maximum funding period for a partnership is five years.

May we switch money between budget lines?

As a general rule, budget lines may be exceeded or undercut by 20%, and may be offset against a different cost category. However, this does not apply to administrative or material costs. The total budget must not change as a result of the shift between budget lines. Any more far-reaching changes require approval and a formal contract supplement.

The costs now incurred are higher than those originally projected. Is it possible to apply for additional funding?

The contractually agreed budget must not be exceeded. Please contact us if there are any changes in your project schedule.

We are a health facility in a low or middle-income country. Can we apply for funding?

You can only apply for funding together with your German partner. Your German partner will be both the official applicant and the contracting partner in our programme. If you work in a health facility in a low or middle-income country as defined by the OECD DAC criteria and you wish to take part in a hospital partnership project, we can help you find a suitable German health facility. Please contact us.

What happens if an advance payment is not spent in full?

In such cases you should not return any money, but should retain it. The amount will be deducted from the next advance payment. It is only necessary to repay money if it has not been spent when the final accounts are drawn up.

What is funded?

Funding is awarded to projects of long-term university and hospital partnerships between German and African institutions to promote patient safety.

What should we do if materials and equipment are required that were not included in the original plans?

Procurements are subject to the mandatory rules for placing orders. Money for purchases above a value of EUR 1,000, which are not mentioned in the project application, must be requested separately and approved by GIZ.

Who decides whether my application is successful or not?

Once applications have been submitted, they pass through a two-stage assessment process. First, the initiative’s secretariat checks whether the applications satisfy the formal requirements. Then the applications are examined by the Technical Committee, which is a panel of experts. Detailed information about our criteria for funding is available here.

University and Hospital Partnerships in Africa
Are there any regional restrictions on the funding?

Yes, the funding is restricted to countries in sub-Saharan Africa.

Are there any specific rules governing the procurement of materials and equipment?

The German partner is responsible for implementation and therefore makes the decisions regarding procurement of materials and equipment. GIZ does not decide on or approve placement of orders. Please observe the contractual agreements on the procurement of materials and equipment in accordance with public procurement law. If in doubt, please check with your administrative department.

Can a research project be financed?

Yes, a small amount of the funding applied for can be used for operational research. A detailed list of the costs that can be covered by our funding programmes can be found here.

Does GIZ have a specimen agreement for the cooperation between the partners in a partnership?

No. Please contact your administrative department. The partners are responsible for implementation and they themselves decide whether they want to formalise the partnership in a memorandum of understanding or a written agreement. All partnerships and their subsidy agreements are different. Topics for an agreement could include the content of the partnership, the division of tasks, staff visits and exchanges, transfer of funds, financial accounting between the partners, data exchange, etc.

Does the recipient have to make payments first and then get reimbursed?

No, but recipients may have to make payments in advance if a request for disbursement is delayed.

For what purposes is funding available?

You can apply to the University and Hospital Partnerships in Africa programme for funding to cover project trips, training costs, materials and equipment, and administrative costs. In addition, a limited amount of funding is available to cover staff costs and accompanying research. A detailed list of the costs that can be covered by our funding programmes can be found here.

How can I apply for funding?

The conditions of application and the thematic focuses are published on our website.

How can I take part in the e-learning course on patient safety?

The e-learning course is still being finalised. As soon as it is ready, you will find all the necessary information on our website.

How much funding is available for projects and for how long?

At present, up to EUR 300,000 is available to partnerships intended to promote ehealth.

I (the German partner) need organisational/business assistance in the partner country. Who should I contact?
Please contact your local partner, the local authorities and/or your administration in Germany. As the German recipient is responsible for implementation, the GIZ offices in the partner countries cannot provide support in such cases.
I have questions about drawing up the agreement. Who should I contact?
Please contact GIZ's Procurement and Contracting Division (the current contact person is named on p. 1 of the subsidy agreement).
I have questions about implementing the agreement. Who should I contact?

Please get in touch with your contact person in the University and Hospital Partnerships in Africa funding programme, who is named in the invitation after the agreement is signed.

I have questions about the financial processing. Who should I contact?

Please contact GIZ's Finance Department. The relevant contact person is named on p. 1 of your subsidy agreement.

Is the funding disbursed at the beginning of the project?

No, the first tranche is disbursed after the first request for an advance is made. Subsequent disbursements will be made in a bi-monthly cycle following the agreed interim documentation of the use of funds and further requests for advances, in accordance with the agreement.

Is the German partner organisation (recipient) allowed to pass on funding to its partners in the partner countries?

According to the contract § 3.5. a transfer of funds is not permitted. The recipient of funds is not entitled to pass on parts of the funds granted within the framework of the grant contract as a grant to third parties (final beneficiaries).

Is there a thematic focus?

The current round of funding focuses on ehealth

Is there a way of interacting and networking with other project participants?

The project participants hold regular exchange and networking meetings. In our calendar of events you can see when the next meeting is scheduled.

As a member of the global ESTHER Alliance, we will be happy to support you in networking with partner institutions that are not in the initiative. You will find an overview of the partnership projects of ESTHER members here. Please feel free to contact us if you have any questions

There are some changes to the content and financing of our project. What do I have to do?

Any changes to the contract must be agreed in writing. GIZ requires a signed modification request with your official letterhead, including a rationale, the old financial plan, a financial plan showing only the changes, and the new financial plan. Please note: the total amount of the agreement remains unchanged.

What is the objective of the funding?

The funding is intended to strengthen sustainable partnerships for the long term that help strengthen health systems. The partnerships encourage knowledge transfer in order to improve the health services in the partner organisations in developing countries. Learn more about our funding programme.

When can we start working on planning and realising the project?

Project activities may commence after both parties have signed the agreement.

When does the next round of funding start?

Invitations to apply to the University and Hospital Partnerships in Africa are usually issued every three years.

Who can apply for funding?

German public-sector and public-benefit health organisations, federal institutes and research institutions can apply to the University and Hospital Partnerships in Africa programme for funding for their partnership project. The German partner is the official applicant, and if the application is successful the German partner will also be the contracting partner for the funding.

Who can be a partner in Africa?

Each partnership must include at least one sub-Saharan African organisation active in the secondary or tertiary level of healthcare, such as a university hospital, teaching hospital or referral hospital. Additional German or African partner institutions may also be involved.

Who is the EFFECt tool intended for?

The EFFECt tool is an online tool for self-assessment of existing project partnerships. It helps you assess important parameters of your partnership and identify, together with your partner, what action is needed.