Agreement

In the Health Partnerships – Global funding programme a grant agreement is concluded between the German applicant and the Deutsche Gesellschaft für Internationale Zusammenarbeit GmbH (GIZ) GmbH.

On this page you will find the current terms of the agreement for the Hospital Partnerships initiative in German language. The links take you to the relevant annexes to the grant agreement. Should you have any queries, please get in touch with your contact person in the secretariat named on the cover sheet of your agreement.

Financial management

Financial management is the responsibility of the German partner. The project may not start until the agreement has been signed.

When the project begins, you must first submit the funding needs plan and provide confirmation that you have opened a separate sub-account. You can now make the first request for advance payment. After 4 months at the latest, a final invoice proving the use of funds must be submitted for any uncleared advance payments.
Presentation on 'Information on financial management of the agreement'

Sachberichterstattung

Um über die Umsetzung der Projekte informiert zu bleiben, senden Sie uns bitte jährlich einen Sachbericht (siehe Vertrag §6, Fälligkeiten §6.1). Bitte nutzen Sie dafür das Dokument Vorgaben zur Berichterstattung Sachbericht (Download). Auch wenn bisher nur wenige Aktivitäten stattgefunden haben, bitten wir Sie, diese kurz im Sachbericht auszuführen.

Vorgaben Berichterstattung Sachbericht

Sachberichterstattung - Schlussbericht

Der Schlussbericht wird immer zum Abschluss einer Klinikpartnerschaft angefertigt.

Vorgaben zur Berichterstattung - Schlussbericht

Implementation

Implementation of the project activities is the responsibility of the German partner, in close consultation with the partner in the partner country. Once a year the secretariat is notified of the project status through a status report. In our media centre we have put together some useful documents and tools to support you when implementing your project.

Changes and supplements

If any changes occur in your project please notify the secretariat in good time. We will look into your enquiry and get back to you as quickly as possible.

Major changes may necessitate a supplement to the agreement, or lead to its cancellation. It is therefore absolutely essential that we approve the changes before the agreement expires.

Completion of the project and follow-on application

At the end of your partnership project, we look forward to receiving your final report so that we can read about the activities you implemented, the challenges you faced and the lessons you learned. If you have already developed an idea for a new project with your partner, we look forward to receiving a follow-on proposal.

Final invoice

To complete the contractual terms of your partnership project, we require the final invoice no later than two months after the end of the project term.

Uncleared advance payments must be paid back to GIZ without further solicitation. If large items of equipment were procured in your project, e.g. an ultrasound scanner, these must be handed over to the partner in the partner country. The corresponding handover record (Annex 5g) must be submitted to GIZ together with the final invoice. All vouchers must be kept for at least five years in case an audit is conducted by EKFA, BMZ, GIZ or the Bundesrechnungshof (German Federal Audit Office).

Follow-on proposal

All partnerships are of a long-term nature. If new ideas for a project have already arisen in the course of your partnership project, you are welcome to apply for follow-on funding.

We recommend you submit a follow-on proposal approximately six months before the current project comes to an end. At this point in time we can already assess the implementation status of the current project, and it should be possible to manage the transition to the follow-on phase without major interruption. Follow-on funding can be provided for a maximum period of up to five years. Please ask our secretariat for advice