Application documents

You will find further information about the application in the document 'Instructions'. Send us the completed project outline and signed data protection declaration ('Datenschutzerklärung' only available in German), as well as all necessary documents by email by 31.5.2019.

The 'Instructions' and the template for the 'Project-Outline' can also be found in German and French.

We are looking forward to your application!

Terms and conditions for application

Terms and conditions for German applicants

A university and hospital partnership is headed by a German public-law or non-profit institution, which submits the joint project proposal of the partner institutions involved. If a grant is awarded, it becomes a contractual partner of the GIZ. The basis for a grant is the General Auxiliary Conditions for Grants for the Promotion of Projects (ANBest P) of 2016 (Annex 2 to VV No. 5.1 of § 44 BHO).

Possible German partners

  • University and teaching hospitals
  • Hospitals
  • Research institutions
  • Public health departments

Terms and conditions for African applicants

Most of our partnerships have already been ongoing for several years, and take place in partner countries that are priority countries for German development cooperation. Often BMZ-backed health measures are therefore already underway. This means that our partnerships build on existing regional and national health programmes and strategies of the partner countries, complement these and are coordinated with them. Our partnerships are planned and implemented in cooperation with health programmes of German development cooperation. Priority is given to partnerships involving more than one partner hospital in an African country, as this makes for wider outreach. Cooperation arrangements between German institutions and two (or more) health institutions in different African countries are also favoured; these South-South partnerships support mutual learning and networking.


Possible African partners

  • University and teaching hospitals
  • Regional and tertiary hospitals

Looking for a suitable partner organisation?
Please get in touch with us.

Funding criteria

We are members of the ESTHER Alliance and base our partnership projects on ESTHER quality standards.

Adherence to national policies and strategies
    • The partnership follows the country partners' demand-driven process.
    • The ESTHER strategy in the partner countries is validated by national health authorities before starting operations.
Formal partnership agreements
    • Institutional commitment is key to success.
    • The top management of the partner institutions ratify an agreement to formalise cooperation between their institutions. This agreement obliges the signatory parties to realise the project.
    • The partnership is rooted equally within the management and implementation teams in each partner institution and is not only based on individuals.
    • The partner institutions make a concrete contribution to the initiative and support it, notably by providing human resources essential for project implementation.
Reciprocity
    • The partner institutions are equally involved in the entire project development, implementation and review process.
    • The two institutions make an equal contribution towards identifying, documenting and prioritising needs. On this basis, the project is designed and planned jointly.
    • Both the North and the South partners realise their objectives on the basis of capacity development and sharing of expertise.
Joint and equal responsibility
    • The partner institutions are equally responsible for project implementation.
    • The partner institutions are equally responsible for ensuring a joint and objective approach for any project evaluation.
    • The North and South partner institutions, together with other involved stakeholders, are accountable for partnership outcomes.
Capability
    • The partner institutions have capacity to send and receive individuals, be it to provide training sessions or to host internships.
    • The partner institutions commit to sustainable exchanges and are capable of pursuing a jointly agreed programme of work.
    • The partner institutions commit to sustainable interventions.
    • The partner institutions are capable of entering and managing funds.
    • The partner institutions are capable of communicating regularly, and of promoting communication mechanisms, ideally face-to-face, as an inherent part of the partnership.
Equity and respect
    • The partnership is built and based on trust between the partners.
    • There is no hierarchical relationship between North and South institutions.
    • Individuals from the North and the South respect their counterparts and work with them on an equal basis. Exchange based on ethical attitudes and behaviour is key to the quality and sustainability of the partnership.
Transparency
    • All partnership-related activities and outcomes must be made public and/or accessible to any interested stakeholder or donor.
    • Annual narrative and financial reports are produced and can be incorporated into the institutional report.
    • Information on partnership activities should be exchanged freely between the partners.
    • Regular evaluation is carried out to assess the impact of the partnership and to monitor compliance with these Charter principles by the stakeholders involved.
Ethics
    • Ethical principles are scrupulously respected by all stakeholders involved in the partnership.
    • Any diagnosis and care provided within the framework of the partnership complies with ethical rules.
    • All research should be approved in advance by an ethical committee.

In order to receive the grant, the German organisation must evidence specific commercial prerequisites (e.g. administrative and accounting procedures and internal control mechanisms, experiences in project implementation).

Financial support

We provide funding of up to EUR 300,000 to support Universities, hopitals, public health and research institutions in Germany together with regional or tertiary hospitals in sub-Saharan Africa.

The following costs are eligible

Personnel costs

Travel expenses

Capacity development

Materials and equipment

Administrative costs

Operational research

FAQS

How can I apply for funding?

The conditions of application and the thematic focuses are published on our website.

Can a research project be financed?

Yes, a small amount of the funding applied for can be used for operational research. A detailed list of the costs that can be covered by our funding programmes can be found here.

How much funding is available for projects and for how long?

At present, up to EUR 300,000 is available to partnerships intended to promote ehealth.

Is there a way of interacting and networking with other project participants?

The project participants hold regular exchange and networking meetings. In our calendar of events you can see when the next meeting is scheduled.

As a member of the global ESTHER Alliance, we will be happy to support you in networking with partner institutions that are not in the initiative. You will find an overview of the partnership projects of ESTHER members here. Please feel free to contact us if you have any questions

Does GIZ have a specimen agreement for the cooperation between the partners in a partnership?

No. Please contact your administrative department. The partners are responsible for implementation and they themselves decide whether they want to formalise the partnership in a memorandum of understanding or a written agreement. All partnerships and their subsidy agreements are different. Topics for an agreement could include the content of the partnership, the division of tasks, staff visits and exchanges, transfer of funds, financial accounting between the partners, data exchange, etc.

Is the German partner organisation (recipient) allowed to pass on funding to its partners in the partner countries?

Yes, this is governed in a GIZ subsidy agreement on the basis of the General Auxiliary Conditions for Grants Provided for Projects on an Expenditure Basis (ANBest-P).

Does the recipient have to make payments first and then get reimbursed?

No, but recipients may have to make payments in advance if a request for disbursement is delayed.

Is the funding disbursed at the beginning of the project?

No, the first tranche is disbursed after the first request for an advance is made. Subsequent disbursements will be made in a bi-monthly cycle following the agreed interim documentation of the use of funds and further requests for advances, in accordance with the agreement.

When can we start working on planning and realising the project?

Project activities may commence after both parties have signed the agreement.