The further processes in the funding programme

Prequalification until 17.6.2019

An evaluation of the project outline will be carried out by 17.06.2019 and suitable institutions will be informed.

Meeting in Berlin 28.06.2019

Suitable institutions will be invited to a "University and Hospital Partnership Meeting". The meeting will take place on 28.06.2019 in Berlin.

Submission of subsidy applications until 31.7.2019

Subsidy applications from suitable institutions should be submitted by 31.07.2019. The funding programme provides an IT committee with expertise in the field of eHealth and Public Health to advise the partnerships on the preparation of project proposals.

Preparation of subsidy contracts

The GIZ and external experts will evaluate the subsidy applications by 23.08.2019 at the latest. Once a grant application has been approved by the BMZ, the Federal Foreign Office and the GIZ, the GIZ will draw up a subsidy contract in German with the lead German partner institution.

Start of partnership projects from January 2020

The "digital by default" approach

Since 2018, the GIZ has followed the digital-by-default approach, i.e. digital processes should support projects and be systematically taken into account as early as the project conception stage. Digital technologies cannot replace what is not available - but they can accelerate transformation processes. This innovative approach is the basis for the new funding round and will be applied and documented in the university and hospital partnerships in selected African countries.

Involvement of the Private Sector

A further aim is the participation of the IT and health industry. University and hopsital partnerships can offer an ideal multi-actor cooperation mechanism for German and African private companies. Partnership projects are therefore invited to obtain support services from IT and health care companies during project implementation, e.g. for the development and implementation of technologies and innovations in diagnostics and therapy, for the further training of health care personnel or even for investments. The involvement of the private sector is not absolutely necessary; GIZ will, however, accompany the partnerships in an advisory capacity during the formulation of the project proposals and during the implementation of the projects in this context.

Terms and conditions for application

Terms and conditions for German applicants

A university and hospital partnership is headed by a German public-law or non-profit institution, which submits the joint project proposal of the partner institutions involved. If a grant is awarded, it becomes a contractual partner of the GIZ. The basis for a grant is the General Auxiliary Conditions for Grants for the Promotion of Projects (ANBest P) of 2016 (Annex 2 to VV No. 5.1 of § 44 BHO).

Possible German partners

  • University and teaching hospitals
  • Hospitals
  • Research institutions
  • Public health departments

Terms and conditions for African applicants

Most of our partnerships have already been ongoing for several years, and take place in partner countries that are priority countries for German development cooperation. Often BMZ-backed health measures are therefore already underway. This means that our partnerships build on existing regional and national health programmes and strategies of the partner countries, complement these and are coordinated with them. Our partnerships are planned and implemented in cooperation with health programmes of German development cooperation. Priority is given to partnerships involving more than one partner hospital in an African country, as this makes for wider outreach. Cooperation arrangements between German institutions and two (or more) health institutions in different African countries are also favoured; these South-South partnerships support mutual learning and networking.


Possible African partners

  • University and teaching hospitals
  • Regional and tertiary hospitals

Looking for a suitable partner organisation?
Please get in touch with us.

Funding criteria

We are members of the ESTHER Alliance and base our partnership projects on ESTHER quality standards.

Adherence to national policies and strategies
    • The partnership follows the country partners' demand-driven process.
    • The ESTHER strategy in the partner countries is validated by national health authorities before starting operations.
Formal partnership agreements
    • Institutional commitment is key to success.
    • The top management of the partner institutions ratify an agreement to formalise cooperation between their institutions. This agreement obliges the signatory parties to realise the project.
    • The partnership is rooted equally within the management and implementation teams in each partner institution and is not only based on individuals.
    • The partner institutions make a concrete contribution to the initiative and support it, notably by providing human resources essential for project implementation.
Reciprocity
    • The partner institutions are equally involved in the entire project development, implementation and review process.
    • The two institutions make an equal contribution towards identifying, documenting and prioritising needs. On this basis, the project is designed and planned jointly.
    • Both the North and the South partners realise their objectives on the basis of capacity development and sharing of expertise.
Joint and equal responsibility
    • The partner institutions are equally responsible for project implementation.
    • The partner institutions are equally responsible for ensuring a joint and objective approach for any project evaluation.
    • The North and South partner institutions, together with other involved stakeholders, are accountable for partnership outcomes.
Capability
    • The partner institutions have capacity to send and receive individuals, be it to provide training sessions or to host internships.
    • The partner institutions commit to sustainable exchanges and are capable of pursuing a jointly agreed programme of work.
    • The partner institutions commit to sustainable interventions.
    • The partner institutions are capable of entering and managing funds.
    • The partner institutions are capable of communicating regularly, and of promoting communication mechanisms, ideally face-to-face, as an inherent part of the partnership.
Equity and respect
    • The partnership is built and based on trust between the partners.
    • There is no hierarchical relationship between North and South institutions.
    • Individuals from the North and the South respect their counterparts and work with them on an equal basis. Exchange based on ethical attitudes and behaviour is key to the quality and sustainability of the partnership.
Transparency
    • All partnership-related activities and outcomes must be made public and/or accessible to any interested stakeholder or donor.
    • Annual narrative and financial reports are produced and can be incorporated into the institutional report.
    • Information on partnership activities should be exchanged freely between the partners.
    • Regular evaluation is carried out to assess the impact of the partnership and to monitor compliance with these Charter principles by the stakeholders involved.
Ethics
    • Ethical principles are scrupulously respected by all stakeholders involved in the partnership.
    • Any diagnosis and care provided within the framework of the partnership complies with ethical rules.
    • All research should be approved in advance by an ethical committee.

In order to receive the grant, the German organisation must evidence specific commercial prerequisites (e.g. administrative and accounting procedures and internal control mechanisms, experiences in project implementation).

Financial support

We provide funding of up to EUR 300,000 to support Universities, hopitals, public health and research institutions in Germany together with regional or tertiary hospitals in sub-Saharan Africa.

The following costs are eligible

Staff costs

e.g. staff of the beneficiary or, in the case of on-lending, of its partner institution

Travel/transport costs

e.g. flight costs, accommodation, subsistence allowance, visa, insurance

Administrative overhead

as a percentage of total direct costs

Beschaffung von Sachgütern

z. B. Gerätekosten und Software

Veranstaltungskosten

z. B. Raummiete, Catering

Sonstige Kosten/ Verbrauchsmaterialien

z. B. Trainingsmaterialien, Tagungsgebühren, Wartung und Hosting von Software

Operative Forschung

ist in geringem Maße förderungsfähig. Partnerschaften, die ausschließlich auf operative Forschung ausgerichtet sind, können nicht bezuschusst werden.

FAQS

How can I apply for funding?

The conditions of application and the thematic focuses are published on our website.

Can a research project be financed?

Yes, a small amount of the funding applied for can be used for operational research. A detailed list of the costs that can be covered by our funding programmes can be found here.

How much funding is available for projects and for how long?

At present, up to EUR 300,000 is available to partnerships intended to promote ehealth.

Is there a way of interacting and networking with other project participants?

The project participants hold regular exchange and networking meetings. In our calendar of events you can see when the next meeting is scheduled.

As a member of the global ESTHER Alliance, we will be happy to support you in networking with partner institutions that are not in the initiative. You will find an overview of the partnership projects of ESTHER members here. Please feel free to contact us if you have any questions

Does GIZ have a specimen agreement for the cooperation between the partners in a partnership?

No. Please contact your administrative department. The partners are responsible for implementation and they themselves decide whether they want to formalise the partnership in a memorandum of understanding or a written agreement. All partnerships and their subsidy agreements are different. Topics for an agreement could include the content of the partnership, the division of tasks, staff visits and exchanges, transfer of funds, financial accounting between the partners, data exchange, etc.

Is the German partner organisation (recipient) allowed to pass on funding to its partners in the partner countries?

According to the contract § 3.5. a transfer of funds is not permitted. The recipient of funds is not entitled to pass on parts of the funds granted within the framework of the grant contract as a grant to third parties (final beneficiaries).

Does the recipient have to make payments first and then get reimbursed?

No, but recipients may have to make payments in advance if a request for disbursement is delayed.

Is the funding disbursed at the beginning of the project?

No, the first tranche is disbursed after the first request for an advance is made. Subsequent disbursements will be made in a bi-monthly cycle following the agreed interim documentation of the use of funds and further requests for advances, in accordance with the agreement.

When can we start working on planning and realising the project?

Project activities may commence after both parties have signed the agreement.